Property Manager

Posted In: Commercial Property Management

About The Job

We are looking for a dynamic Property Management professional. The primary purpose of the role is the management of a downtown “AAA” Class, LEED Platinum office complex. Reporting directly to the General Manager, the Property Manager will be a key member of the management team, responsible for leading the on-site property management staff in the day-to-day management of the property.

Responsibilities

  • Financial and budgetary:
  • Ensure the property is managed in accordance with the approved business plans and within operating/capital budgets.
  • Work closely with the Leasing Department to manage the process for all new tenant space turnovers, move-ins and build-outs and review budgeted leasing projections to ensure expenses are allocated accurately.
  • Provide direction to on-site staff and liaise with the Accounting Department to manage the accurate and timely processing of operating and tax expenses for the property.
  • Prepare and manage annual operating budgets including revenue and expense control, capital plans and report on variances.
  • Prepare various consolidated reports, e.g. annual budgets, monthly reports, quarterly reports, year-end adjustments, variance reports and operating cost reconciliation billings.
  • Review tenant billings and year-end adjustments for accuracy and conformity with lease stipulations.
  • Oversee A/R and ensure all rent cheques are received as per lease obligations.
  • Approve and receipt purchase orders based on pre-determined thresholds.
  • Tenant relations:
  • Develop and maintain professional relationships with tenants, with the goal of providing superior tenant relations interactions, both personally and through the on-site team.
  • Oversee responses to after-hours tenant emergency requests to ensure the quality of service provided.
  • Work closely with the General Manager and Head Office to anticipate and respond to the requirements of Owners/Stakeholders.
  • Oversee the coordination of all tenant work to ensure compliance with building standards, including the final inspection of work.
  • Best in class management:
  • Take ownership for the application process for entering the property for consideration of awards by leading industry organizations such as BOMA and LEED for sustainability and green initiatives.
  • Work alongside the Operations Manager to ensure the efficient operation of the property including compliance with government regulations; achievement of life safety/maintenance standards; and, source and implement innovative operational strategies while reducing costs.
  • Work closely with the Operations Management Team to tender service and maintenance contracts periodically to ensure compliance with the Company’s policies.
  • Work alongside the Operations Management Team to implement and monitor an effective property management and building maintenance program.
  • Oversee the collection and review of tenant insurance certificates to ensure coverage complies with lease requirements.
  • Provide direction and support to direct and indirect reports to ensure the timely achievement of financial and customer service goals within prescribed policies, procedures and standard business practices.

Qualifications

  • 5+ years of progressive work experience in the commercial office and retail sector;
  • Demonstrated success in managing employees directly with excellent motivational and people management skills;
  • Completion of a post-secondary degree;
  • Attainment of a property management designation (i.e. RPA)
  • Strong understanding of tenant leases
  • Working knowledge of the Occupational Health & Safety Act (Ontario);
  • Highly adept at building strong, professional relationships at all levels;
  • Above average communication skills – both written and oral;
  • Effective negotiation skills to influence and impact at all levels – senior management, peers, direct and indirect reports;
  • Highly capable of taking initiative and making recommendations;
  • Superior ability to handle multiple demands, cope with changing client needs and deliver successful results on target; and
  • High level of proficiency with MS Word, Excel and Outlook;
  • Working knowledge of Angus Anywhere Work Order system and JDE EnterpriseOne would be an asset

Apply

We offer a competitive compensation package and the opportunity to work with an industry leader!

To apply, please forward your resume to employment@menkes.com and in the subject line please include the name of the position and quote Ref #3068.

We thank all applicants for considering Menkes Developments Ltd. as an Employer of Choice, however only those individuals selected for an interview will be contacted.