Senior Property Administrator

On a day-to-day basis, the key responsibilities include:

• Act as a secondary contact point in all tenant relations matters including to:
• Work with contractors and suppliers to track that work conducted meets requirements and standards and, the appropriate documentation is provided;
• Draft all tenant communication materials for review by the General Manager and ensuring that information is accurate and up-to-date;
• Enter and manage all purchase orders in JDE and distributing/placing orders including but not limited to receipting lists and receipt not vouchered lists.
• Assist in the preparation and tracking of monthly, quarterly and annual budgets and reports.
• Manage and coordinate activities related to expense and contract management, including to:
• Assist in the tendering process for supplies and services and respond to vendors’ queries;
• Prepare contracts for contracted work and capital projects;
• Create and maintain Job Cost files and track expenses
• Maintain accurate and up-to-date records for property to ensure compliance with appropriate government regulations and life safety standards;
• Manage procurement process from purchase order generation to invoice payments for both operational and project spending;
• Assist with the collection of rental payments and undertake collection efforts. Support the General Manager and coordinate site visits, move-in inspections and handle special projects as required.
• Manage the waste and pest control contracts and support the General Manager with respect to the management of the parking contract.
• Assist with social media management, tenant giveaways and building event planning.
• Co-ordinate tenant service requests, security guard bookings, HVAC requests, cleaning requests, building service request forms, etc.